Your Restaurant

Feature Guide

Everything you need to track food costs, manage expenses, and run smarter — one location at a time.

🚀 Quick Start (3 Steps)

1

Add a Location

Go to Locations → Add your restaurant branch

2

Upload a Receipt

Go to Upload Receipt → scan any supplier bill

3

Check Dashboard

See your weekly food cost and expenses instantly

All Features Explained

Upload Receipts

AI reads your supplier receipts and automatically extracts every item, price, quantity, and vendor.

How it works

  1. Go to "Upload Receipt" in the sidebar
  2. Click Upload and select a receipt image or PDF
  3. Choose the location this purchase belongs to
  4. AI extracts: vendor, items, cases ordered, units per case, price per unit, total
  5. All data is saved to Purchase History and Ingredients automatically

Purchase History

See every ingredient you ordered — broken down by week, supplier, cases, units, and exact cost per unit.

How it works

  1. View every ingredient ordered across all receipts
  2. See weekly totals per ingredient (e.g. 5 cases of buns = 100 buns)
  3. Compare spending per supplier
  4. Drill into details: # cases, items per case, price per case, price per unit
  5. Search by ingredient name to track any specific item

Expense Tracking

Log all non-food expenses — utilities, rent, payroll, garbage — each tied to a specific location.

How it works

  1. Go to "Expenses" and click "Add Expense"
  2. Choose expense type: electric, gas, rent, payroll, garbage, etc.
  3. Enter vendor name, amount, and date
  4. Expenses are isolated per location
  5. View weekly summaries and see all time totals

Dashboard Reports

See weekly food cost, total expenses, spending trends, and top suppliers — all per location.

How it works

  1. Dashboard shows this week's food cost from uploaded receipts
  2. See other expenses (utilities, rent, etc.) for the week
  3. 8-week trend chart shows cost history visually
  4. Expense breakdown pie chart by category
  5. Top suppliers ranked by total spend

Manage Locations

Add all your restaurant branches. All data (receipts, expenses, reports) stays separate per location.

How it works

  1. Go to "Locations" under Setup in the sidebar
  2. Click "Add Location" and enter the name and address
  3. Use "Switch Location" in the sidebar to change your active location
  4. Upload receipts and expenses are always tied to your current location
  5. Dashboard always shows data for the currently selected location

Menu & Recipes

Upload your menu so the system can link ingredients to dishes and calculate food cost per item.

How it works

  1. Go to "Menu Upload" and upload your menu file
  2. AI extracts all menu items with their prices
  3. Go to "Menu Items" to view and edit all items
  4. Ingredient costs from receipts automatically reflect in item cost
  5. See profit margin per menu item

Ingredient Tracking

Ingredients are auto-created from receipts with per-unit pricing. Edit details, set reorder points.

How it works

  1. Ingredients are created automatically when you upload receipts
  2. Price per unit is calculated (e.g. a case of 20 buns → price per bun)
  3. Go to "Ingredients" to view, edit, or add ingredients manually
  4. Set reorder points for low-stock alerts on the Dashboard
  5. Price history updates automatically with each new receipt

Suppliers

Supplier directory is auto-populated from receipt vendor names. Add contact details for easy ordering.

How it works

  1. Suppliers are automatically created from vendor names on receipts
  2. Go to "Suppliers" to add phone, email, contact person
  3. Edit supplier category (produce, meat, dairy, etc.)
  4. View how much you've spent with each supplier
  5. Keep supplier info handy for placing new orders